PROCESS FLOW ANALYSIS 1
Preparation of Patients’ Examination Room
It is beneficial to ensure that the examination room remains cleanthroughout the examination period. All the required equipments mustbe provided and stocked to with consumable and disposable supplies.Safety of the room must be enhanced for the benefits of both thepatients and health practitioners (Baker et al., 2007). To supportthe process, it is crucial to arrange the room in a neat manner andensure that it has adequate lighting and air circulation. All theequipments required for the examination must be availed in theirright conditions. Creating favorable working conditions to supportthe examination process is beneficial for all the involved parties(Rogers, Carline & Paauw, 2003).
Preparing a patient’s examination room involves replacing all theitems, which cannot be used with new ones, cleaning and arranging allthe tools and equipments. The nurse must confirm the presence ofcrucial items to be used by the physician during the examinationprocess. He must confirm the availability, quality and quantity ofall the required items. Upon counterchecking and confirming thateverything in order, nurses are obliged to escort the patients to theexamination room (Rogers, Carline & Paauw, 2003). It is advisableto record all the occurrences and prepare the patient on the nextprocess. During the examination process, nurses are expected to offerassistance to ensure the provision of quality services.
Signing in at the front desk
Mark patients as they arrive
Confirm insurance vitals
Confirm contact information vitals
Escort to exam room
Record chief complaint and vitals
Notify provider patient ready
It is beneficial to make a lot of emphasis when recording patient’scomplaints and vitals. An effective flow chart facilitatesrealization of enhanced care, safety and quality of medical services.It reduces the probability of realizing medical errors and encourageshard work and determination. It guides clinicians and ensuresstandardization of all the operations. Such as a flow chart makes iteasy to manage the patients and encourage their participation in theexamination and subsequent treatment process (Rogers, Carline &Paauw, 2003).
The process can be improved through application of variousstrategies. For instance, motivating the clinicians can encouragethem to offer better services to the organization. Working with theright nurses to patient’s ratio is beneficial because it encouragesthem to play their essential roles in the most effective manner. Inaddition, providing the required equipments supports the entireprocess and promotes teamwork at work. Creating effective teamworkand coordination creates channels for everyone to participate inensuring that the organization achieves the ultimate goal (Baker etal., 2007).
Process flow analysis is beneficial when making financial decisionbecause it enhances understandings and creates channels forimprovements. It helps workers understand the process and appreciatetheir roles in an organization. Effective process analysis chartencourages cost reduction through enhancing process efficiency. Itchallenges managers to improve the weak areas and encourages everyoneto participate towards achievement of the set goals. According toSolomon & Dechter (1995) process analysis promotes planning andevaluation of the entire process to facilitate improved strategies. Process analysis facilitates smooth flow of activities becauseeveryone understands the procedure as well the job requirements.Through this, the organization realizes improved services from theworkers resulting to customer satisfaction. Achieved processassurance reduces the cost of operation and thus enhancesprofitability.
Process analysis can be considered as an essential tool when makingcrucial financial decisions because it facilitates identification ofareas that need improvement. Financial experts focus on the mostprofitable and weak areas that can generate better results uponimprovement. An effective analysis process supports such decisionssince managers understand what they are required to do to improve thesystem (Solomon & Dechter, 1995).
Failure to apply process analysis can generate many undesirableoutcomes in a health institution. Poor arrangement of the essentialtools would result to wastage of time and encourage medical errors.Physicians may take a lot of time looking for the right items to useduring the examination process. Without proper arrangement of theroom, it can become difficult to maintain the required hygienestandards (Anderson et al., 2002). The room may create discomfort toboth the patient and the physicians and thus interfere with theexamination process. It is notable that a clean and neat workingenvironment supports achievement of the set goals and objectives.
Lack of proper preparation of the examination room can encouragepeople to operate without proper guidance. For instance, it can makeit difficult to have standardized services to the patients. Lack ofoperational standards would hinder the process of monitoring the workof every worker. There would be no guidance or sufficientinstructions to be followed in order to achieve the set targets. Sucha poor operating environment would build an environment for increasedchances conflict development (Anderson et al., 2002). Preparation ofan examination room is beneficial because it eliminates hazardsthrough providing guidelines. It describes the benefits of variousfactors such as lighting, temperatures and ventilation. A medicalexamination assistant plays a crucial role of ensuring efficiency,safety and comfort in the examination room.
Anderson, R. J., Cyran, E., Schilling, L., Lin, C. T., Albertson, G.,Ware, L., & Steiner, J. F. (2002). Outpatient case presentationsin the conference room versus examination room: results from tworandomized controlled trials. The American journal of medicine,113(8), 657-662.
Baker, R. C., Klein, M., Samaan, Z., & Brinkman, W. (2007). Examroom presentations and teaching in outpatient pediatrics: effects onvisit duration and parent, attending physician, and residentperceptions. Ambulatory Pediatrics, 7(5), 354-359.
Rogers, H. D., Carline, J. D., & Paauw, D. S. (2003). Examinationroom presentations in general internal medicine clinic: patients` andstudents` perceptions. Academic Medicine, 78(9),945-949.
Solomon, G. L., & Dechter, M. (1995). Are patients pleased withcomputer use in the examination room?. The Journal of familypractice.